Foster Brands is entering an exciting new chapter. More to come soon.

Open Position

Administrative Coordinator, Venues

Keep our venues running smoothly with scheduling, bookings, vendor coordination and the details that make every event feel effortless.

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Position Summary

The Administrative Coordinator, Venues provides administrative and operational support for the venues and properties managed by Foster Brands. This position manages venue calendars, bookings, client communication, vendor coordination, and recordkeeping so that every event and rental runs smoothly from first inquiry to final walkthrough.

The ideal candidate is highly organized, customer-focused, and calm under pressure, and enjoys keeping many moving pieces on track.

Essential Duties & Responsibilities

Venue Scheduling & Bookings

  • Manage venue calendars, holds, and bookings across Foster Brands properties.
  • Respond to venue inquiries and coordinate tours with prospective clients.
  • Prepare booking paperwork, rental agreements, and invoices, and track deposits and payments.
  • Communicate event details, timelines, and venue policies to clients.

Operations Support

  • Coordinate with vendors, contractors, and internal teams on setup, staffing, maintenance, and event needs.
  • Track certificates of insurance, permits, and other required event documentation.
  • Maintain venue supply inventories and place orders as needed.
  • Assist with pre-event walkthroughs and post-event follow-up.
  • Log maintenance requests and follow through until they are completed.

Administration & Reporting

  • Maintain accurate records for bookings, contracts, payments, and vendor information.
  • Prepare reports on venue utilization, revenue, and upcoming events.
  • Support the Operations team with administrative projects.
  • Performs other related duties as necessary or assigned.

Qualifications & Experience

Required

  • High school diploma or equivalent; associate’s or bachelor’s degree preferred.
  • 2+ years of administrative, event, venue, or hospitality experience.
  • Excellent organizational and time management skills with strong attention to detail.
  • Friendly, professional communication skills in person, by phone, and by email.
  • Proficiency with scheduling tools, booking systems, and Microsoft Office or Google Workspace.
  • Ability to work some evenings and weekends based on event schedules.

Preferred

  • Experience with venue management or event booking software.
  • Experience in events, entertainment, hospitality, or property management.

Why Foster Brands

Foster Brands is building a diversified portfolio of companies and ventures with an entrepreneurial approach to growth. You’ll have the opportunity to help build the foundation of an expanding organization rather than simply maintain an established system.

This is a place for people who enjoy solving problems, working as a team, and helping businesses and communities grow.

Equal Opportunity

Foster Brands is committed to providing equal employment opportunities and maintaining a professional workplace. Employment decisions are made based on qualifications, experience, performance, and organizational needs without unlawful discrimination.

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Apply for Administrative Coordinator, Venues

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